Tailoring your approach
Every business is unique, and onboarding suppliers for eInvoicing is rarely one-size-fits-all exercise.
Use your supplier knowledge and relationships to tailor your approach and make a compelling 'supplier-centric' case for them to switch; negotiating new or renewing existing contracts is often a good time to discuss eInvoicing.
Remember, it's okay to talk about how eInvoicing benefits you (the buyer) as well as your suppliers.
Benefits of eInvoicing
Most invoices are created by a supplier (or seller) keying information into their business management or accounting software. It makes sense for this to only be done once, and for suppliers to securely transmit this structured invoice data from their system into yours as an eInvoice.
eInvoicing saves your supplier the effort of creating a PDF of the invoice and emailing it to you. It also saves you the effort of having to convert that PDF back into structured data through either scanning or manually entering it in your system which is time consuming and error prone.
Because eInvoicing uses the encrypted Peppol network to transmit messages, it helps protect against unauthorised email interception and payment redirection scams.
It's important to let suppliers know the upside to eInvoicing when encouraging them to onboard.
Messages for suppliers
|
Benefits |
Key message |
|---|---|
|
Improved security by mitigating the risks of payment redirection scams and false billing – you can quote statistics such as those provided by ScamwatchExternal Link. |
Just because it hasn’t happened to you doesn’t mean it won’t in the future. It's good to protect everyone you deal with from cyber risks. |
|
It's easy for most small businesses to send eInvoices as their existing software is eInvoicing readyExternal Link. |
For most small businesses, the change is easy! You can do it right now and it doesn’t take any effort. |
|
We (the buyer) are making this change because it benefits us for these reasons [explain why]. We would love your support. |
eInvoicing benefits everybody, including your other customers. By using eInvoicing you’re demonstrating your commitment to improving the resilience of your wider supply chain and the importance of your trading relationships. |
|
Peppol eInvoicing is supported by government to boost economic productivity. |
eInvoicing is not just an upgrade, it’s the future of invoicing. It is easier, faster, cheaper, safer, and better for the planet. We won’t be the only customers asking you to use Peppol. Starting now will help you be a leader and be better prepared for the future. |