How to set up salary sacrifice for super

Employers can set up a salary sacrifice for super arrangement with their employee to get the benefits of a salary sacrifice.

Benefits of a salary sacrifice

You benefit because the amount sacrificed is:

• not a fringe benefit and not subject to fringe benefits tax
• tax deductible.

Your employee benefits because the salary-sacrificed amount is:

• not declared as assessable income
• not subject to PAYG tax
• taxed in the super fund at the concessional rate of 15%, which is usually less than the PAYG tax rate.

There is no limit to how much super employees can contribute each year. However, if the cap is exceeded, they may need to pay extra tax.

An effective arrangement

To create an effective salary sacrifice arrangement, you must:

• set up the arrangement for employees' future earnings
• document the arrangement
• use a complying fund.

Set up the arrangement for employees' future earnings

The arrangement must be set up for your employee's future earnings. It can't include previously earned or accrued:

• salary, wages or entitlements
• annual or long service leave.

Document the arrangement

You and your employee must prepare and sign a document that states the terms of the salary sacrifice arrangement. If you don't have this documentation, it may be difficult to establish the facts of your arrangement.

Employees can renegotiate the arrangement at any time, within the terms of their employment contract or industrial agreement. If your employee has a renewable contract, you can renegotiate the salary sacrifice amount before the start of each renewal.

Use a complying fund

The salary sacrifice amount must be contributed to a complying fund for the period of the arrangement.

Contributions can't be accessed until the employee satisfies a condition of release, such as reaching retirement age.

A non-effective arrangement

If the arrangement is not effective, super contributions made under the arrangement are:

• considered a payment of salary or wages
• considered a personal contribution, not an employer contribution
• counted towards the employee's non-concessional contributions cap.

This means:

• the contributions are included in your employee's assessable income and subject to PAYG withholding tax
• you are not entitled to a tax deduction for the sacrificed amount
• your employee will be subject to excess non-concessional contributions tax (if they exceed the cap).

Reporting and record keeping

Reports you need to submit

When you report online through Single Touch Payroll (STP), the amount will automatically appear on the income statement. You don't need to provide a payment summary.

Records you need to keep

When you enter into a salary sacrifice arrangement, you need to keep relevant records for 5 years, including:

• copies of the arrangement
• evidence of any expenses.

Tax deductions and obligations

Contributions to an employee's super fund made under an effective salary sacrifice arrangement are considered deductions.

As an employer, you have obligations under the Fair Work Act 2009 for deductions made from an employee’s wages.

You can only deduct money for a salary sacrifice if:

• you document the arrangement, and the employee agrees in writing to a deduction from their wages
• the deduction  
  • is for the employee's benefit
  • complies with the employee’s enterprise agreement
  • is allowed by a law, a court order, the Fair Work CommissionExternal Link or an employee’s award.
   

Claiming deductions

You can claim a tax deduction for salary sacrifice contributionsExternal Link for your employees if you meet all 3 conditions:

1. The contributions are made under an effective salary sacrifice arrangement.
2. The contributions are made to a complying super fund.
3. The employee is under 75 years old. In some situations, you can claim for older employees.

When to pay contributions to claim a deduction

You can only claim a deduction for a salary sacrifice contribution in the financial year the super fund receives it.

Salary sacrificed contributions

Salary sacrifice amounts and extra tax

There's no limit to how much employees can salary sacrifice (unless there's a limit in their employment contract or agreement). If their contributions exceed their concessional contributions cap, they will pay more tax.

Your employee needs to consider:

• whether the amount salary sacrificed together with their super guarantee contributions will exceed their concessional contributions cap
• how excess contributions will affect their tax.

When setting up salary sacrifice arrangements, you should tell your employee:

• when you will pay contributions
• how they can adjust their contributions to stay under their contribution cap
• to contact their fund to work out their contributions for the financial year.

Your employee can ask you to change the timing of their super contributions but not the employer contributions.

Contribution cap

Salary sacrificed amounts are paid from pre-tax salary. This means they are part of the employee's concessional contributions for the financial year.

Contributions above the cap will mean they pay more tax.

Concessional contributions include:

• employer contributions – such as super guarantee payments
• salary sacrificed contributions.

If an employee has more than one super fund, all concessional contributions are combined. They are also counted towards their contributions cap.

Which year contributions apply to

Super contributions you make for an employee count towards their contribution caps in the financial year the super fund receives them. For example, if you pay June 2019 contributions in July, they will count towards the 2019–20 financial year.

The timing of your contributions can have consequences for your employee's contributions caps and tax. It could also have a consequence for the year you're entitled to a deduction. Make sure you leave enough time for the super fund to process your contributions.

Help and support

• Phone the Fair Work Ombudsman on 13 13 94
• Ask ATO CommunityExternal Link – our online community-driven forum
• Contact us

Employers can set up a salary sacrifice for super arrangement with their employee to get the benefits of a salary sacrifice.