Amounts you do and don't include
You must include all the income you receive as a truck driver during the income year as a truck driver in your tax return, this includes:
- salary and wages, including cash or bonus payments
- allowances
- compensation and insurance payments – for example, payments made under an income protection insurance policy to replace salary and wages.
Don't include as income any reimbursements you receive.
Your income statement or payment summary shows all your salary, wages and allowances for the income year.
Allowances
You must include all allowances your employer reports on your income statement or payment summary as income in your tax return.
An allowance is where your employer pays you an amount as an estimate of costs you might incur:
- to help you pay for a work expense – for example, overtime meal allowance
- as compensation for an aspect of your work such as working conditions or industry peculiarities – for example, weekend and holiday shifts
- as an amount for having special duties, skills or qualifications – for example, first aid qualifications.
Your employer may not include some allowances on your income statement or your payment summary. Find out about declaring income and claiming deductions for Allowances not on your income statement.
Allowances not on your income statement or payment summary
If you receive an allowance from your employer, it does not automatically mean you can claim a deduction.
Your employer may not include some allowances on your income statement or payment summary, you will find these amounts on your payslip. You don't need to declare these allowances as income in your tax return, unless you're claiming a deduction. Examples include travel allowances and overtime meal allowances.
If you spend the allowance amount on work expenses, you:
- don't include it as income in your tax return
- can't claim any deductions for the work expenses the allowance covers.
If you're not claiming a deduction, you don't need to keep any records of the amounts you spend.
If you spend your allowance on a deductible work-related expense, to claim a deduction you:
- include the allowance as income in your tax return
- include a claim for the work expenses you incur in your tax return
- must have records of your expenses.
If you can claim a deduction, the amount of the deduction is not usually the same amount as the allowance you receive.
Allowances and claiming a deduction
The following table sets out allowances you may receive and when you can claim a deduction.
|
Reason for allowance |
Example of allowance type |
Deduction (Yes or No) |
|---|---|---|
|
Compensation for an aspect of your work that is unpleasant, special or dangerous or industry peculiarities |
Working in forests Weekend and holiday shifts |
No These allowances don't help you pay for deductible work-related expenses |
|
An amount for certain expenses |
Overtime meal allowance |
Yes If you incur deductible expenses |
|
An amount for special skills |
A first aid certificate |
Yes If you incur deductible expenses |
Example: allowance unpleasant aspect of work
Mario is an employee truck driver. His duties require him to cart, load and unload manure. Mario's employer pays him an allowance of 51c per hour and shows the total allowance on his income statement.
Mario must include the allowance as income in his tax return.
Mario can't claim a deduction because he doesn't incur any deductible expenses. The allowance compensates Mario for working in unpleasant conditions.
End of example
Example: allowance assessable, deduction allowed
Bronwyn is an employee truck driver. During the income year, Bronwyn uses her own vehicle to travel from the depot to head office to attend training and meetings. Bronwyn's employer pays her 50c per kilometre when she uses her car for work purposes.
At the end of the year, her income statement shows an allowance amount of $160 for using her car for work (320 kms × $0.50 = $160).
Bronwyn must include the car allowance she receives as income in her tax return.
Bronwyn can claim a deduction for the cost of using her car for work purposes.
Bronwyn can't claim the amount of the allowance received. Rather she must calculate the amount of the deduction based on the records she keeps whenever she uses her own car for work purposes.
In the past year Bronwyn has kept a record of the work trips she did using her own car, but she doesn't keep a logbook. Her records show she used her car to travel 320 kms for work purposes.
As Bronwyn has not kept a logbook, she uses the cents per kilometre method to claim a deduction. The cents per kilometre method rate for the 2023–24 income year is 85c per kilometre.
Bronwyn can claim a deduction of $272 for her car expenses. Bronwyn calculates her deduction as 320 kms × $0.85 = $272.
End of exampleReimbursements
If your employer pays you the exact amount for expenses you incur (either before or after you incur them), the payment is a reimbursement.
A reimbursement is not an allowance.
If your employer reimburses you for expenses you incur:
- you don't include the reimbursement as income in your tax return
- you can't claim a deduction for them.
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