Flight crew expenses G–O

Glasses, contact lenses and anti-glare glasses

You can't claim a deduction for prescription glasses or contact lenses, even if you need to wear them while working. These are private expenses.

You can claim a deduction for the cost of protective glasses if you wear them to reduce the real and likely risk of illness or injury while working. Protective glasses include anti-glare or photochromatic glasses, sunglasses, safety glasses or goggles.

You only claim a deduction for the work-related use of the item.

Grooming expenses

You can't claim a deduction for hairdressing, cosmetics, hair and skin products, even if:

• you may receive an allowance for grooming
• your employer may expect you to be well groomed when at work.

All grooming expenses and products are private expenses.

However, you may be able to claim a deduction for rehydrating moisturiser and rehydrating hair conditioner to combat the drying effects on your skin and hair if:

• you work in harsh or abnormal working conditions, such as the pressurised environment of a plane
• it is a requirement of your employment that you be well-groomed.

You can only claim a deduction for the cost of the work-related portion of these products.

Laundry and maintenance

You can claim a deduction for the costs you incur to wash, dry and iron clothing you wear at work if it's:

• protective (for example, a hi-vis jacket)
• occupation specific and not a conventional, everyday piece of clothing such as jeans or general business attire
• a uniform either non-compulsory and registered by your employer on the Register of Approved Occupational Clothing or compulsory.

This also includes laundromat and dry-cleaning expenses.

We consider that a reasonable basis for working out your laundry claim is:

• $1 per load if it only contains clothing you wear at work from one of the categories above
• 50c per load if you mix personal items of clothing with work clothing from one of the categories above.

You can claim the actual costs you incurred for repairing and dry-cleaning expenses.

If your laundry claim (excluding dry-cleaning expenses) is $150 or less, you don't need to keep records but you will still need to calculate and be able to show how you work out your claim. This isn't an automatic deduction.

Luggage expenses

You can claim a deduction for the cost of buying luggage to the extent of the work-related use of the luggage. This includes:

• travel bags
• overnight bags
• suit packs
• navigation bags
• suitcases
• luggage trolleys.

If you use luggage for travel overnight for work you can claim a deduction for the decline in value of the luggage if it cost more than $300. If it cost $300 or less, you can claim an immediate deduction for the cost of the luggage in the year you purchased it.

You need to apportion the cost of the luggage if it is used also for private travel.

Meal and snack expenses

You can't claim a deduction for the cost of food, drink or snacks you consume in the course of your normal working hours, even if you receive a meal allowance. These are private expenses.

You can claim:

• overtime meal expenses, but only if you buy and eat the meal while you are performing overtime and you receive an overtime meal allowance under an industrial award
• the cost of meals you incur when you are travelling overnight for the purpose of carrying out your employment duties (travel expenses).

Newspapers and other news services, magazines and professional publications

The cost of newspapers, other news services and magazines are generally private expenses and not deductible.

You can claim a deduction for the cost of buying or subscribing to a professional publication, newspaper or magazine if you can show:

• a direct connection between your specific work duties and the content
• the content is specific to your employment and is not general in nature.

If you use the publication for work and private purposes, you can only claim the portion related to your work-related use.

Overtime meal expenses

You can claim a deduction for the cost of a meal you buy and eat when you work overtime if all of the following apply:

• you receive an overtime meal allowance under an industrial law, award or agreement
• the allowance is on your income statement or payment summary as a separate allowance
• you include the allowance in your tax return as income.

You can't claim a deduction if the allowance is not included as a separate allowance on your income statement or payment summary.

You generally need to get and keep written evidence, such as receipts, when you claim a deduction. However, each year we set an amount you can claim for overtime meal expenses without receipts. We call this the 'reasonable amount'. If you receive an overtime meal allowance, are claiming a deduction and spent:

• up to the reasonable amount, you don't have to get and keep receipts
• more than the reasonable amount, you must get and keep receipts for your expenses.

In all cases, you need to be able to show you spent the money and how you work out your claim.

For more information, see TD 2023/3 Income tax: what are the reasonable travel and overtime meal allowance expense amounts for the 2023–24 income year?

For more flight crew expenses, see:

• Flight crew expenses A–F
• Flight crew expenses P–S
• Flight crew expenses T–W